Inventory & Contact Management for the Artworld

Modern and professional artwork inventory management. Built on decades of experience with galleries, museums, artists, and collections, WrkLst provides a flexible and precise solution for managing artworks and everything related to them with the utmost professionalism.

A fully integrated address book that makes every transaction in WrkLst personal. Gain a complete overview of each contact's interactions, tracking relationships with artworks, sales, consignments, and more. Effortlessly filter relevant contacts for upcoming exhibitions and access actionable information in a simple, straightforward way. The core of WrkLst is built on the connection between works and contacts—because the significance of art is amplified by the people who engage with it.

From offers and holds to sales and donations, WrkLst provides the structure to accurately record both in-house and external transactions, complete with detailed financial information.

With its flexible template engine, WrkLst can generate a variety of documents, including invoices, statements, and more.

Fully searchable and seamlessly linked to contacts and artworks, you’ll have quick access to all relevant information from any perspective. Customize sales records to reflect your specific scenario—whether it’s an auction, museum sale, consultant-mediated transaction, or third-party sale. The intuitive interface handles all typical cases, making it easy to retrieve and manage your data when you need it.

Organize and store all essential information for any exhibition within WrkLst. Seamlessly link artworks to exhibitions, and keep related documents, installation images, and other materials easily accessible in one place.

Effortlessly track all your shipments of artworks and other items within WrkLst. Attach essential documents, such as pro-forma invoices and customs paperwork, to each shipment. Easily view shipments associated with specific works and exhibitions, and access related exhibitions and artworks directly from the shipment record.

Download pre-filled customs documents generated from your shipment details in WrkLst. For trackable carriers like FedEx, DHL, and UPS, enjoy direct access to real-time tracking information and delivery status updates.

Easily manage all incoming, outgoing, and third-party consignments relevant to your workflow. Attach important documents and track key timeframes for each consignment. Stay on top of deadlines with automatic email and in-app notifications for expiring consignments.

View the consignment status of each artwork directly within its record, helping you make informed decisions when browsing available works. The WrkLst consignment module simplifies the management of consigned pieces, giving you a comprehensive overview of your consignment flow.

With the calendar view, you can easily track current consignments and upcoming expirations, ensuring you stay ahead of schedule and in control.

The presentation module enables you to showcase artwork images and captions, with optional details like availability and retail prices, to third parties via a private link and customizable website.

Easily manage multiple artist biographies in a simple table format. Export biographies as documents or synchronize them with your website through our WordPress plugin or a custom integration—just ask us for details. This feature is especially useful for galleries and other environments where multiple biographies need to stay up to date. With WrkLst, you’ll have one central space to maintain biographies, ensuring that your website, PDFs, and Word documents are always derived from the latest version.

Our iOS app, designed for iPhone and iPad, delivers an optimized experience for presenting and browsing artworks, exhibitions, and lists—ideal for art fairs and sales presentations, even when offline.

The Timeline feature is perfect for planning and maintaining an overview across larger teams, multiple exhibition spaces, and events. It allows you to organize exhibitions, art fairs, and other projects on a calendar-based timeline. Add installation and deinstallation blocks to visualize space usage and coordinate the involvement of your preparatory teams.

This feature makes it easy to manage exhibition schedules, avoid double bookings, and reduce unnecessary stress on your teams.

In WrkLst, our universal basket system lets you select artworks just like adding products to a shopping cart. This intuitive system makes it easy to compile selections across the platform, which can then be used to generate documents, create exhibitions, manage consignments, and more.

Basket selections can also be saved as lists and retrieved later, giving you flexibility and efficiency in managing your workflow.

With WrkLst’s advanced template engine, you can create a wide range of documents tailored to your needs. From simple tear sheets, lists, consignment forms, and condition reports to detailed invoices and comprehensive work reports, every document can be customized—including letterhead and font adjustments.

Documents can be generated in various formats, including Word, Excel, CSV, and PDF, offering flexibility for every workflow.

We firmly believe that the data you enter into WrkLst belongs to you. That’s why, in addition to everyday exports like spreadsheets, PDFs, and Word documents, your entire WrkLst database can be exported as a complete SQL dump on demand. This SQL dump serves as a full-resolution backup of your data in a format easily accessible to database technicians.

With this approach, we ensure you have full data freedom—should you ever choose to transition to another software, all your information can be fully extracted and migrated to any system via a custom migration path.

We specialize in data migration, ensuring a smooth transition of your existing information into WrkLst without the need for manual entry. Our team has extensive experience migrating data from a wide range of inventory and database software—even from services with limited export functionality.

While most migrations are straightforward, cases that require extensive data export and preparation may incur migration fees. We’re happy to review your specific situation and provide a clear estimate.

Feel free to reach out—we’re here to help!

Security is our top priority. All data is encrypted both in transit and at rest, with each WrkLst account having its own dedicated database and secure file storage structure. We enforce strong password policies, role-based access controls, and login protections to safeguard your account.

Our servers are continuously updated with the latest security fixes, and we perform regular system updates, backups, and encrypted data migrations to ensure your information remains safe. We are confident that WrkLst offers one of the highest standards in data protection in the art world.

For any questions, feel free to contact us at support@wrklst.art.

At WrkLst, sustainability is a key part of our strategy. We prioritize using green data centers and optimizing infrastructure to reduce energy consumption. After extensive research into cloud providers' environmental commitments, we chose Google Cloud for its fast, flexible infrastructure and strong dedication to renewable energy. Their data centers are powered by 100% renewable energy, aligning with our commitment to minimizing environmental impact.

WrkLst offers powerful integrations to streamline your workflows. Connect your contacts with Mailchimp to manage subscriptions, filter by status and rating, and easily subscribe or unsubscribe contacts. Our QuickBooks Online integration allows one-click syncing of invoices and contacts, with seamless linking between WrkLst and QBO records.

The WordPress plugin enables easy access to artwork images and captions on your website and automatically syncs artist biographies from WrkLst. We also support custom integrations with other systems using open communication standards. Custom integrations may incur additional fees—contact us to discuss your specific needs!