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WrkLst
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Refined since 2008 · Made in Berlin

WrkLst is your artworld’s smart record keeper — privacy first, answering only to you.

The complete software suite for proactive galleries, artist studios, collections and estates: your works, your contacts and everything in between, all linked — hosted in Europe, and exportable on demand.
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Thriving with WrkLst

  • Charles GainesArtist · Los AngelesDanh VoArtist · BerlinNicole EisenmanArtist · New YorkNairy BaghramianArtist · BerlinMonica BonviciniArtist · BerlinCecilia VicuñaArtist · New YorkAndrea BowersArtist · Los AngelesVanessa BeecroftArtist · Los AngelesVielmetter Los AngelesGallery · Los AngelesAurel ScheiblerGallery · BerlinLars FriedrichGallery · BerlinCasemore GalleryGallery · San FranciscoKurt KocherscheidtEstate · ViennaElfie SemotanEstate · ViennaSteve RodenEstate · Los AngelesLouise Fishman FoundationEstate · New YorkKonstantin HaubrokCollector · Berlin
Trusted since 2008

The proven solution used by premier Art Galleries, Studios, Estates and Collections worldwide.

First developed in 2008 and reimagined twice since, each time on new technology and new security standards. WrkLst 10, launched this year, is our take on modern inventory management for the artworld.

Start a free trial today and explore how you can optimize your workflows with WrkLst.

Works

Manage artworks effortlessly

Every work and everything related to it in one record — editions and proofs, provenance and exhibition history, condition, insurance values, locations and confidential prices — built on decades of experience with galleries, museums, artists and collections.

Easily import an existing PDF catalogue or spreadsheet, and review each record before it is added to your inventory.

  • Editions & proofs
  • Provenance
  • Condition
  • Insurance values
  • Locations
  • Confidential prices
  • Import from PDF & spreadsheets
  • View in Room
See the Works module
WrkLst 10, with fictional works and people
Contacts

A complete overview of every contact

An address book that makes every transaction personal: the works each contact was offered, bought or consigned, the exhibitions they attended, the mail you exchanged and when you were last in touch.

Every enquiry becomes a lead that moves from New to Sale, and Opportunities proposes whom to contact next — for a show, for new works, or because it has been too long. See the CRM

  • Leads & waitlists
  • Opportunities
  • Contact log
  • Correspondence
  • Mailchimp & MailerLite
  • Sync to your phone
See the Contacts module
Sales

Streamline sales, invoicing and payments

Offers, holds, sales and donations, in-house and external, with their full financial detail — and invoices, statements and receipts on your letterhead. A payment link takes the collector to card payment, and the sale marks itself paid.

Invoice bookkeeping adds numbered, locked invoices to your country’s rules — in Germany GoBD, e-invoices and the DATEV export — and bank reconciliation marks invoices paid as the money arrives.

  • Offers & holds
  • Invoices & statements
  • Card payments via your Stripe or Shopify
  • QuickBooks & Lexware
  • Invoice bookkeeping & e-invoices
  • Sales reports
See the Sales module
Everything in between

Every part of your workflow, connected.

Every module is included. Hide the ones you do not need today and switch them on when you do — the price stays the same.

  1. Planning

    Exhibitions

    Organize and store everything for an exhibition — works, documents and installation images — linked and accessible in one place.

  2. Logistics

    Shipments

    Track every shipment, attach pro-forma invoices and customs paperwork, and follow FedEx, DHL and UPS deliveries live on a map.

  3. Planning

    Consignments

    Manage incoming, outgoing and third-party consignments with their documents and deadlines, and receive a notification before one expires.

  4. CRM

    Presentations

    Present works to a collector on a page laid out like a catalogue, with or without prices, by private link or designed email — and see which works they looked at.

  5. Planning

    Timeline

    Plan exhibitions, fairs, installations and deinstallations on one calendar, and avoid double bookings across your spaces.

  6. Archive

    Biographies

    Maintain one biography per artist in one place, and keep your website, PDFs and Word documents on the latest version.

  7. Inventory

    Lists & basket

    Select works anywhere in WrkLst as in a shopping cart, save the selection as a list, and turn it into documents, exhibitions or consignments.

  8. Templates

    Documents

    Design exhibition booklets and tear sheets in the document designer, and generate consignment forms, condition reports and invoices from your own templates, as Word, Excel, CSV or PDF.

Full list of all modules
View in Room

See every work at true scale

Preview any work in a room at its real dimensions, so you can show a client exactly how it will look on their wall.

Loading the room…

173 × 122 × 5 cm · drag to look around

#AK1105

Mary Painter

The Long Afternoon

Oil on canvas

173 × 122 × 5 cm

Flat, so it hangs — centred at eye level, the way it would be hung.

On the go

Native apps for iPhone, iPad and Android

Your whole archive in your pocket, offline at the fair — and the web client works on any phone besides.

  • Phones and tablets

    Present and browse artworks, exhibitions and lists wherever you are, with native apps for Apple iOS and Android designed for phones and tablets alike.

  • The web client, on any phone

    The full WrkLst 10 interface in any phone’s browser, with no install required.

  • Works offline

    Present at art fairs without a signal — your works, exhibitions and lists stay on the device, and changes sync once the connection returns.

  • Contacts and dates on every device

    Your WrkLst address book in the contacts app of your phone or computer, and exhibition runs, consignment deadlines and payments in your calendar.

Download on the App StoreGet it on Google Play
Integrations

Connect the tools you already use

Your mailbox, your newsletter tool, your bookkeeping, your website and your AI assistant — WrkLst works with them instead of replacing them.
  • Google Workspace
  • Microsoft 365
  • IMAP
  • Mailchimp
  • MailerLite
  • QuickBooks Online
  • Lexware Office
  • Stripe
  • Shopify
  • WordPress plugin
  • Address book (CardDAV)
  • Calendar feed
  • REST API
  • Connect your AI assistant
Everything it connects to What AI does in WrkLst
Why WrkLst

Independent. European. Yours.

Independent
& Privacy-First

As an independent provider with no external interests, your data remains yours—we safeguard it with the highest priority.

Innovative R&D Made in Berlin, Germany

Built on technical excellence and a deep understanding of art historical archiving and the art field’s unique needs.

Secure Encryption

Your data is always safe with encrypted connections and highly protected storage and processing systems.

Protected by Strict European Data Laws

GDPR-compliant, ensuring your data is handled with the highest legal protections — wherever in the world you work.

Personalized, High-Quality Support

Dedicated support that understands your unique workflow—bespoke service tailored to your needs.

Pricing

Fair and flexible pricing, from €29* a month

Priced by the number of records — works plus contacts. Every tier includes its users and every feature.

€29* / month

up to 250 records

4 users included

€49* / month

up to 500 records

5 users included

€129* / month

up to 2,500 records

7 users included

The full schedule, and the calculator
Who it’s for

Designed for galleries, artist studios, collections and estates

What’s new

Ten years on, WrkLst 10 is rebuilt from the ground up.

Faster, cleaner and a pleasure to use — we ship improvements continuously and publish every change here.

  • 2026-11-05

    Imported contacts arrive complete

    When you import contacts, two people in one entry, such as “Philip and Shelley” or “Mr & Mrs Richards”, become one contact with a partner, and their address shows both names. WrkLst recognises whether an entry is a person or a company, puts salutations in their own field and keeps extra address lines such as a company or c/o on the address. Countries, US states and phone country codes are recognised however they were written, in many languages.

  • 2026-11-04

    Your software and AI assistants reach almost all of WrkLst

    Software connected through the API and AI assistants can now work with almost everything in WrkLst: invoices and payments, messages and campaigns with their guest lists, presentations, the timeline, biographies, opportunities, documents made from your templates, reports and your website. They can also log calls and meetings on a contact, look up the right tax for a sale and upload pictures, documents and 3D models. They can still do only what the person they act for may do, and they never handle bank logins.

  • 2026-11-04

    Simpler user roles

    Under Settings › User Roles, every module now has one choice: no access, view or edit. A role is set up in a few clicks, or all modules at once. The finer rights, such as sharing, confidential information or seeing everyone’s sales, are still there under More options.

  • 2026-11-04

    AI help for importing contacts

    When you import a contacts file, the AI can now match the columns for you and tidy the contacts that need it: addresses typed on one line, companies typed as people, details in the wrong field. It is optional, you see every change before and after, and you can undo each one.

  • 2026-11-04

    Imports now tell you first

    Before an import of contacts or works moves your WrkLst plan to another tier, you now see it: the tier before and after, and what the price becomes. You can untick entries to stay in the tier you are in.

All 307 changes
A personal note

Developed as a personal commitment.

Tobias Vielmetter-Diekmann

WrkLst has been developed as my personal commitment to enable artworld professionals and ease their everyday business of handling what matters most — artworks and the people that really care about them. Originally initiated in 2008 as an in-house solution for a gallery, our software is nowadays used by galleries, artist studios, and collections all over the world.

In everything we do, we strive to help optimize your workflows and artwork archives, allowing you to work effectively and efficiently and, hopefully, making the tasks at hand a bit more fun.

I would like to thank everyone involved in making WrkLst possible and advancing it every day, especially our board of advisors:

GalleriesSince
Vielmetter Los Angeles2008
Anat Ebgi2017
Lars Friedrich2017
Aurel Scheibler2017
Artist studios & estatesSince
Nairy Baghramian2016
Danh Vo2017
Charles Gaines2017
Vanessa Beecroft2017
Estate Elfie Semotan2018
Nicole Eisenman2020
Estate Kurt Kocherscheidt2020
CollectionsSince
Danh Vo2017
Konstantin Haubrok2017
Mieke Marple2017
Susanne Vielmetter2017
Frank Masi & Donna Kolb2017

Tobias Vielmetter-Diekmann
Founder and CEO

Frequently asked questions

Ready to elevate your workflow?

Start a free trial today and explore how you can optimize your workflows with WrkLst — or book a thirty-minute demo with the people who built it. We specialize in data migration, ensuring a smooth transition without the need for manual entry. Feel free to reach out, we’re here to help.
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